When you are tasked as an event coordinator, what must be your first task? Cuisine and entertainment are vital. But securing a venue sets the scene. You cannot arrange other details of your event until you have decided what event space rental to use. Unfortunately, choosing a venue can be difficult. But this post will guide you in choosing a place that influences the experiences of your guests.
As mentioned, the right event space can set the tone for your event. It will make it truly memorable. But with various options, it can be tough to know where to begin.
How much are you willing to spend for a space? Keep in mind that the cost of the space will vary depending on the size, location, and amenities offered.
In addition to the cost of the space, you should also factor in the guests who will be attending the event. How many guests do you expect? Out of the, let’s say 200 guests you have RSVPd, how many of them said yes? How about maybe? Make sure to use a space that is large enough to accommodate everyone comfortably.
When are you going to hold the event? Some venues are more popular than others on certain days and times. If it is a bridal season, then don’t expect you can reserve a space easily. It is important to book early to get your desired date and time.
Is it a corporate event? But what kind? Are you introducing a new product? Or are you hosting a party for your employees? The type of event will dictate the type of space you need. A corporate event with several VIPs will need a different type of space than a corporate meeting.
What amenities are vital to you? Do you need a rental space that also offers catering, AV equipment, and parking? Keep in mind that not all space rentals offer amenities. Make sure to factor in the cost of these amenities when comparing different venues.
Where is your event being held? The location of the venue can be vital for a number of reasons. Your guests would want to attend your venue if it is located in a place where transportation is accessible. Parking availability must also be considered. Most of your guests may use their vehicles in going there. They don’t want to spend half an hour looking for a space near the venue to park their cars.
What kind of atmosphere do you want for your event? Is it formal or just casual? Some rental spaces have a more formal atmosphere, while others are more casual or friendly. Consider the vibe of your event when choosing a venue.
If you want a modern, versatile premier event space rental located in DTLA, then make sure to inquire at Honeypot. Call us for more information.
